Privacy Policy

1. Introduction

Throughout Technologies Pvt Ltd ("Company", "we", "our", "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy informs you about how we look after your personal data when you visit our website or use our HRMS application ("Service"), and tells you about your privacy rights and how the law protects you.

This policy is designed to comply with the Digital Personal Data Protection (DPDP) Act, 2023 and the Information Technology Act, 2000 of India.

2. Data We Collect

We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:

• Identity Data: First name, last name, username or similar identifier, marital status, title, date of birth, and gender.
• Contact Data: Billing address, delivery address, email address, and telephone numbers.
• Financial & Statutory Data: Bank account details, PAN card, Aadhaar number, and UAN for EPF/ESIC compliance and payroll processing.
• Employment & Tracking Data: Attendance records, leave requests, performance evaluations, timesheets, desktop activity logs, and screenshots (when enabled by your employer).
• Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, and operating system.

3. Purpose of Processing

We will only use your personal data for the purpose for which we collected it. The primary purposes include:

• To register you as a new user or employee of a subscribing organization.
• To process and deliver payroll and calculate statutory deductions.
• To manage attendance, working hours, and time-tracking activities.
• To manage our relationship with you, including notifying you about changes to our terms or privacy policy.
• To administer and protect our business and this website.

4. Data Security and Storage

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We use secure servers, encryption for sensitive fields, and restricted access controls. Your data is stored on secure cloud servers and processed in compliance with Indian jurisdiction requirements.

5. Third-Party Sharing and Sub-processors

We may share your personal data with internal third parties (e.g., your employer's HR administrators) and external third parties, such as:

• Service providers acting as processors who provide IT and system administration services (e.g., AWS S3 for storage).
• Professional advisers including lawyers, bankers, auditors, and insurers.
• Government regulators and authorities, such as the EPFO or Income Tax Department, when required by law.

6. Your Rights Under DPDP Act 2023

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.
• Request correction of the personal data that we hold about you.
• Request erasure of your personal data (Right to be Forgotten).
• Withdraw consent at any time where we are relying on consent to process your personal data.

To exercise any of these rights, please contact your employer (the Data Fiduciary) or our Grievance Officer.

7. Grievance Officer

In accordance with the Information Technology Act 2000 and the DPDP Act 2023, the name and contact details of the Grievance Officer are provided below:

• Name: Varun Kothari
• Address: 103 Sanghi Manor, Yeshwant Niwas Rd, Indore, Madhya Pradesh 452003
• Phone: +91 9630303150
• Email: hello@throughouttechnologies.com